*Letter+Assignment

= __ Leadership: Criteria for covering letters __ = Part of the preparation for events that involve school aged children, is writing a letter informing the parent/guardian about the event. Here is list of things to help you write such a letter:

1. Make sure the letter goes home at least a week before the event. If fund-raising is involved, more time will be needed. 2. State the date and time of the event. Include the rain date if applicable. 3. State what is needed in order for the student to participate. 4. The letter should be written on school letterhead. 5. It should have the heading Dear Parents/Guardians. 6. You need a bit of information about why the event is being run. It could be to help establish school spirit, it might be a fundraiser for an end of the year trip. If it is for a specific cause such as the Terry Fox Foundation a statement like “we all know someone who has had cancer” helps to make the event more meaningful. 7. If you need parental permission in order for the student to participate, include that at the bottom of the letter. Usually it is a cut away portion at the bottom of the letter. It reads I (parent’s guardians name give permission for my child (child’s name) to participate in the rally at Harmony Square. (There is a spot for them to write their name date.) 8. Include a contact name and number for parents who have specific questions or concerns.  9. Your letter should be signed by the individual or group that is in charge of the event. For example, Ms. Howe and the Leadership class.

**Event:** Elementary Winter Carnival **Event Date:** Wednesday, March 7, 9-12pm **Activities and Extras (food):** You decide **Cost:** free This is where you will give some background information about the event. In this case, you will be providing some information about the kind of activities that will be happening at the event, and the equipment/clothing necessary for the students to bring.
 * Assignment Details to Include:**
 * Background information:**